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Surfacing $1.4M Microsoft Renewal Savings in 90 Days

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A 2,500-employee Regional Services company removed 31% Microsoft license waste, right-size Azure, and negotiate terms — unlocking $1.4M in EA savings. 

The Challenge:

  • EA tier changes driving unpredictable uplifts and CSP-like dynamics
  • License sprawl across teams; unused/duplicate add-ons
  • Azure commitments above consumption; limited contractual protections
  • Internal tools showed data—but no leverage or contract language

Objective:

Reduce Microsoft EA renewal cost and improve contractual flexibility without disrupting end-user productivity.

Trusted by CIOs and Tech Leads managing 1,000–100,000+ users

Outcomes

What Changed — In Dollars, Seats, and Terms:

  • $1.4M total savings reflected in signed EA
  • 31% M365 license waste removed (E3↔E5 mix, inactive/F-license cleanup)
  • $420K Azure annual run-rate reduction (commitment right-size + reservations)
  • 34% add-on cost reduction (Defender/conferencing/Power BI standardization)
  • Negotiation wins: price protections, downgrade rights, step-downs, cleaner true-up

Timeline: 10–14 days to insight / ~60 days to signature

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RYG Report

Advanced Solution: SAM HealthCheck + RYG Report

The Red/Yellow/Green Report That Flipped Leverage

In 14 days, we ran SAM HealthCheck across the Microsoft estate and delivered a decision-ready Red/Yellow/Green (RYG) report. Each lever showed Impact ($), Effort, and Negotiation Notes—so the CIO could sequence quick wins and major moves before the vendor call. 


The M365 Health Check gives CIOs and Tech Leads what internal tools and resellers don’t: an independent, crystal-clear view of actual usage, waste, and savings potential.

The numbers speak for themselves

1.5M+
Microsoft 365 Seats Optimized
$10B
Value of Contracts Negotiated
5M
Cost-Optimized and Compliant Devices

How It Works: Start with a 25-min EA Strategy Session.

Zero fluff. Numbers first, then next steps.

  • Discovery (30–45 min): Renewal month, seat mix, add-ons, Azure spend; baseline contracts.

  • HealthCheck (5–10 business days): Build the usage truth set; produce RYG report with dollar-ized levers.

  • Action (3–5 business days): Savings Plan (owner/date/impact) + Negotiation Playbook (must-have terms, fallback language, redlines). Optional shadow support on vendor calls.

 

 

Book Your Discovery Call →

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Why Choose MetrixData 360

 
  • Independent & Tool-Agnostic: We don’t resell licenses. Your savings are our only incentive.
  • Deeper Data, Real Contracts: We pair a usage truth set with negotiation language that actually moves Microsoft.
  • Benchmarks from Enterprise Deals: 1,000–100,000+ users; we know where the numbers land.
  • Speed to Value: Decision-ready in 14 days; multi-year safeguards at signature.